FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment. 

Work Schedule and Location:

On-Site: This full-time on-site position will work Monday through Friday, 8am to 5pm at 610 East Fifth Street, Vancouver, WA 98661.

• Provide comprehensive on-site administrative support to the Western Federal Lands Highway Division (WFLHD) in alignment with federal standards and organizational requirements.

• Perform a wide range of administrative tasks including correspondence handling, document preparation, records management, and file organization to ensure efficient office operations.

• Manage scheduling and meeting coordination, including preparing agendas, tracking action items, and ensuring proper documentation.

• Maintain accurate time and attendance records for staff, ensuring timely submission and compliance with agency procedures.

• Support fleet vehicle management, including vehicle assignment tracking, mileage logs, and maintenance scheduling.

• Prepare and process office supply orders and maintain appropriate inventory levels.

• Enter and track administrative and financial information using federal systems such as PRISM, DELPHI, E2 Travel, and other automated database or management tools.

• Provide administrative support to Human Resources functions, including onboarding coordination, paperwork preparation, and personnel file organization.

• Assist with program and project management support activities, ensuring documentation, tracking, and reporting needs are met.

• Ensure accuracy, completeness, and compliance with federal correspondence protocols for both digital and hard-copy communication packages.

• Maintain excellent customer service and communication with government staff, contractors, and visitors both in person and through remote communication channels.

• Exercise discretion, confidentiality, and sound judgment when handling sensitive or protected information.

• Adapt to shifting priorities, deadlines, and last-minute assignments while maintaining high levels of precision and organization.

• Coordinate with the Contractor’s internal team to ensure staffing, quality assurance, and timely delivery of all services required by the Task Order.

• Follow all directives from the Contracting Officer (CO) and ensure no work outside the approved scope is initiated without CO authorization.

• Support compliance with all contract requirements, ensuring all tasks are completed within the period of performance and according to the Statement of Work (SOW)

Required: 

• High School Diploma required.
• Accurate typing of at least 35 wpm.
• 4 years of experience in an Administrative Assistant, Accounting Clerk III, Secretary III, Travel Clerk III, or equivalent position performing administrative support duties and operating various types of office equipment (i.e., 
  multi-function printer/copier/scanner) and filing systems without day-to-day direction. 
• Significant experience communicating with individuals at all levels, both orally 
  and in writing, with experience supporting senior level managers.
• Highly proficient in the use of current Microsoft products such as PowerPoint, 
  Word, Excel, Outlook, Skype, Access, SQL, SharePoint, current web browsers 
  (e.g.. Internet Explorer, Edge, Google Chrome, etc.), Adobe Acrobat, and 
  scheduling/navigating conference applications (i.e. Adobe Connect, PolyCom 
  VTC, etc.), automated administrative tracking management systems (i.e. travel 
  management, time and attendance), and other work-related data entry systems, 
• Highly proficient in grammar, spelling, punctuation, and preparation /proofreading 
  all standard/executive level office documents, and
• Familiarity with the Government Style Manual.
• Writing – Communicating effectively with others in writing as indicated by the 
  needs of the audience.
• Active Listening – Listening to what other people are saying and asking questions 
  as appropriate.
• Speaking – Talking to others to effectively convey information. 
• Customer Service – Providing professional courtesies to all customers and 
  stakeholders.
• Critical Thinking Skills - Demonstrated clear judgement and independent decision making capabilities.
• Information Gathering – Knowing how to identify and find essential information.
• Information Organization – Finding ways to structure or classify multiple pieces of 
  information.
• Synthesis/Reorganization – Reorganizing information to arrive at a better 
  approach to problems or tasks.
• Product Inspection – Inspecting and evaluating the quality of products.
• English Language – Knowledge of the structure and content of the English 
  language including the meaning and spelling of words, rules of composition, and 
  grammar.

At FWI, we place the highest importance on creating an exceptional employee experience. You'll have opportunities to achieve your career aspirations through internal promotions, professional development, and other recognition and rewards programs. Join our team and take advantage of the many benefits we offer, including:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Long-term and Short-term Disability Insurance
• Life Insurance
• 401(k) Plan
• Holiday Pay
• Paid Time Off

FWI is an Equal Opportunity Employer, including disability/vets. 

36.04/hr