Join our team as an Administrative Assistant and support NOAA Chief Financial Office - Chief Administrative Office through providing administative support to multiple divisions across the organization. FedWriters is expanding rapidly and has been recognized as a 2024 Top Workplace by the Washington Post, offering excellent growth opportunities in a collaborative environment.

Work Schedule and Location:

Hybrid: This full-time hybrid position will work Monday through Friday, 8 AM ET to 5 PM ET, with in office days on Tuesdays at SSCM3 11th Floor, 1315 East West Highway, Silver Spring, Maryland 20910.

1. Provide Technical Expertise and Advisory Services:

• Establish and maintain communication channels with OAR HQ, CFO-CAO program staff, and other stakeholders.
• Offer expert insight to internal and external stakeholders focusing on workforce analytics, management, and program responsibilities.
• Ensure efficient consultation and support to leadership, administrative officers, and external partners.

2. Serve as a Key Strategic Partner:

• Build and sustain strong relationships with OAR leadership, administrative officers, and external stakeholders.
• Understand the needs of the organization and provide tailored guidance and support in collaboration with the OAR front office and CFO-CAO management team.
• Assist in strategic planning efforts, ensuring alignment with OAR’s programs, projects, and organizational goals.
• Provide timely guidance on programs, projects, and administrative matters, addressing issues within 24-48 hours.

3. Optimize Controlled Correspondence Information Systems:

• Monitor and update the status of actions within the controlled correspondence database, ensuring it meets organizational requirements.
• Offer support to managers and staff on data management, reporting, and effective system utilization.
• Conduct expert analysis of data to identify trends, patterns, and areas for improvement.

4. Manage Administrative Reports and Documentation:

• Ensure timely submission of administrative reports, addressing any deviations or delays promptly by collaborating with relevant stakeholders.
• Track and provide statistical data analytics, delivering regular reports to stakeholders and highlighting key metrics and trends.

5. Provide Program Support:

• Support the OAR front office and CFO-CAO across various functions, including executive support, workforce analytics, policy implementation, and procurement.
• Assist with additional tasks as needed within the OAR office, ensuring smooth program operations.

• Experience: Minimum of 5 years of experience in program management, workforce analytics, or a related field, preferably within a government or scientific organization.
• Technical Expertise: Strong understanding of data management, reporting, and system utilization.
• Communication Skills: Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
• Problem-Solving: Proven ability to address issues promptly and provide actionable solutions.
• Collaboration: Demonstrated ability to work collaboratively with leadership, administrative officers, and external stakeholders.
• Strategic Planning: Experience in strategic planning and alignment of programs with organizational goals.
• Attention to Detail: Strong analytical skills with attention to detail and accuracy in data management and reporting.
• Clearance: Ability to obtain and maintain a Public Trust clearance